Keep statutory compliance records, contractor checks, H&S documentation, audits and incidents controlled across your property portfolio.
See how SRM Genie works for FM businesses and in-house teams.
FM Compliance Challenges
Facilities management carries a uniquely broad compliance burden — statutory obligations, supply chain management and site-specific risks across multiple buildings or clients. These are the challenges we see most consistently.
Fire risk assessments, asbestos re-inspections, Legionella monitoring, lift examinations and gas safety certificates all require different inspection frequencies and are often tracked in separate spreadsheets per property. A single missed inspection is a serious liability.
FM businesses manage large supply chains of specialist contractors. Manually tracking insurance renewals, gas safe registrations, NICEIC membership and individual RAMS across a large supply base is resource-intensive and prone to gaps.
When a client requests a compliance report — or an enforcing authority visits — pulling together evidence from multiple buildings, systems and contractors into a coherent picture takes significant management time.
The Platform
Record all statutory inspection requirements by property. Set required frequencies, log inspection outcomes and receive automated alerts before items fall due.
Pre-qualify your entire supply chain. Manage insurance, trade registrations, RAMS and induction records centrally with live compliance status per contractor.
Create and review fire risk assessments, general risk assessments, COSHH assessments and activity-specific risk assessments per property or operation type.
Schedule property compliance audits, management walkabouts and building-specific inspections. All findings and actions tracked to closure.
Report accidents, near misses and property-related incidents from any device. RIDDOR-ready records with investigation and action tracking.
Track FM staff and contract supervisor qualifications — asbestos awareness, IOSH, first aid, fire warden training — with automated expiry alerts.
Maintain all H&S policies, method statements and property-specific safe working procedures centrally with acknowledgement tracking.
Real-time compliance status across your entire property portfolio. Instantly identify which buildings have outstanding actions, expiring inspections or open incidents.
Regulatory Context
FAQs
FM businesses must comply with the HSWA, Management Regulations, Regulatory Reform (Fire Safety) Order, LOLER, PUWER, Electricity at Work Regulations, Legionella requirements under L8, asbestos management under CAR 2012, COSHH and RIDDOR. Where construction or refurbishment work is undertaken, CDM Regulations also apply. For higher-risk buildings, the Building Safety Act 2022 introduces additional duties.
The Asset Management module allows you to record all statutory compliance items by property, set required frequencies, log inspection outcomes and receive automated alerts before items fall due. The portfolio dashboard shows outstanding items across all buildings so nothing is missed.
Yes. The Contractor Management module is designed for exactly this purpose. You can hold all pre-qualification documents, insurance certificates, trade registrations, RAMS and individual competency records centrally with live compliance status for each contractor — and set alerts when documents are approaching expiry.
Yes. SRM Genie works for both FM service businesses managing a client portfolio and in-house FM teams managing compliance for their own organisation's properties. The system is configured to reflect your specific structure.
SRM Genie provides a central, accessible record of all compliance activities — statutory inspections, risk assessments, contractor documentation, training records and incident history. During a client audit or enforcing authority visit, this evidence is immediately available without the need to compile from multiple systems or paper files.
Related Resources
A plain-English overview of the eight SRM Genie compliance modules.
Learn more →Pre-qualify and manage your supply chain from one central system.
Learn more →Chartered Fellow of IOSH with direct FM and housing sector compliance experience.
Read his profile →Book A Demo
Book a live demonstration with Liam Scott and see how SRM Genie manages statutory compliance, contractors and H&S documentation across your portfolio.
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